How
to Ask a Faculty Member for a
Letter of Recommendation
Ask at least one month before your
deadline.
Let faculty know to what program you are
applying, why, and your ultimate career goals. Are there special
selection/admission criteria for the program/scholarship/etc.?
Provide, preferably in one package, whether electronic or hard
copy:
q Copies of evaluations from all of your UCSC classes, including
those taken with your letter-writer. Also, indicate in what
capacity you are known to the faculty (course taken? internship or independent
study? research topic?)
q A copy of your draft statement of purpose,
as well as your resume or curriculum vitae.
Also, indicate your particular qualifications/strong points for the
program/scholarship to which you are applying.
q Stamped,
addressed envelopes
q Make sure you've clearly indicated the deadline
and destination for the letter(s).
Ask the faculty if there are
additional items needed.
If the recommendation is to go on a
pre-printed form, make sure you've completed your portion.
If you've been out of school for more than
a couple of years, reconnect with the faculty by phone, email or in person:
refresh their memory about who you are, then ask if they are willing to write a
letter for you.
Note that some faculty may ask you to
visit them to discuss your application or letter.
About confidentiality: You dont have to,
but it is generally in your best interest to agree to the letter being
confidential. If you are uncomfortable with this, or concerned that the letter
will be positive, discuss it with the faculty member.
Please remember
It is in
your interest to provide as much information as possible - the more
informed your letter-writer is, the better your letter will be.
And please keep in mind that the faculty
member is doing you a favor - be considerate by allowing plenty of time and
providing all the necessary information.